Frequently Asked Questions

Requests for Records and Materials

  • How do I get a copy of my yearbook?

You can send a check for $75.00, made out to the Stuyvesant High School Alumni Association. We’ll make a copy of your yearbook and send it to you. Please allow for at least two weeks for processing and receipt.

  • How can I get a copy of my transcript? Can I get a copy of my report card?

The College Office at the school can help you. You can call them at 212.312.4800 ext. 2250.

  • I’m not on your mailing list. How do I get a copy of the current newsletter?

You can send an email to [email protected], and request a copy of the newsletter as well as request to be added to newsletters moving forward. Please be prepared to provide both your email address (for electronic newsletters) as well as your postal address.

  • I think my relative went to Stuyvesant. Can you look into that?

Yes, we can. Send us your request in an email to [email protected] for inquiries such as these.

  • Can I get a copy of my uncle / brother’s / aunt’s / sister’s, / mother’s / father’s / grandfather’s yearbook?

You can send a check for $75.00, made out to the Stuyvesant High School Alumni Association. Upon confirmation of the relationship, we will make a copy of your relative’s yearbook and send it to you. Please allow for at least two weeks for processing and receipt.

Building Tours

  • Can I get a tour of the new school building located at 345 Chambers Street?

You can arrange to have a tour of the new building by calling or emailing our office. Tours are scheduled during the academic year when classes are in session and require a guide. Alumni cannot have access to the building or walk the halls without a guide. Appointments are strongly recommended for an optimal experience as we do not always have a resource that is available.

  • Can I get a tour of the old building located at 345 East 15th Street?

The Alumni Office cannot coordinate independent tours of the old building. We do apply for a permit for the old building and allow for self-guided tours once a year. Email us at [email protected] to find out when the next tour is scheduled. Please note – the classrooms are not exactly as you may remember them since there are three schools that occupy that building currently.

Events / Reunions

  • I want to have a private event. How do I do that?

The Alumni Association is glad to hear that you want to bring Stuyvesant alumni together. At this time, we do not have the resources to support multiple ad-hoc private events. We do hold many events for our alumni throughout the year. The Alumni Association manages official reunions for its classes. Reach out to [email protected] to find out more.

If you’re events-minded and like bringing people together, we encourage your involvement with the Events Committee.

  • Why does the Alumni Association no longer support private events/reunions?

The Alumni Association is committed to excellence. We have found that despite the good intentions of the reunion organizers, we are unable to ensure a consistent experience if we are not directly managing the event. Private reunions have demonstrated that there are too many variables to provide a consistent experience for all. We have received many complaints about price points and menu options that made these exclusive, rather than inclusive. Additionally, we have seen these private events take losses as they were unable to procure ticket sales to cover their commitments to the restaurant/bar/venue.

 

Electronic and Post Mail Issues

  • I didn’t get my newsletter/acknowledgment letter.

We may not have your most recent address on file! You can update your address in your alumni profile after activating your account for the Directory, or email us. If you doubt that’s the case, there may be some other issue–send us an email and we can look into it!

Gifts and Donations

  • I would like to make a donation by check. What do I need to do?

Checks should be written to the Stuyvesant High School Alumni Association, Inc., and mailed to the Stuyvesant High School Alumni Association at P.O. Box 3531, New York, NY 10008-3531.

  • Can I make a donation over the phone?

Yes! Please call us at 212.312.4894 to make your donation by phone.

  • Why is there a 10% administrative fee for directed gifts?

The Alumni Association charges a 10% processing fee for donations that are Directed or Restricted, meaning the donor chooses where the donation is going, typically to a Scholarship, Endowment or a directed allocation to the school. These donations require special care to process, including being allocated separately, individually tracked and reports need to be generated regularly as standard requirements of our 501(c)3 status which allow these donations to be fully tax-deductible. Non-profits often charge a 15%-20% fee for all donations made. Please note, we do not charge an administrative fee for unrestricted donations, such as membership dues, General Fund and Annual Fund donations. Administrative fee proceeds are directed towards the General Fund and are allocated towards program expenses such as allocations to the school, your newsletter, events for alumni or the Endowment.

  • Where does the 10% administrative fee go?

The Alumni Association has a budget for its administrative staff and expenses outside of program expenses that is planned in advance. Any additional funds that are collected as administrative fees are put in to the unrestricted General Fund which goes towards program expenses such as allocations to the school, your newsletter, events for alumni, or the Endowment. The Alumni Association continues to be committed to keeping overhead costs to a minimum. Our office is reposed within the school so we do not have the typical non-profit charges that many institutions have such as rent and utilities.

  • Why is there a $1,000 threshold for new directed gifts?

The $1,000 threshold for directed donations is intended to allow for efficient and effective processing of money specifically allocated for particular purposes. Our office resides within the school, and our staff and Allocations Committee work closely with the faculty, administration and students. Many of our alumni have commitments to specific programs, scholarships, and initiatives typically commensurate with the experiences they felt most connected to while in school. However, placing multiple criteria on smaller donations is prohibitively time-consuming to ensure that we classify donations properly in accordance with our 501(c)3 status and IRS regulations. Alumni are encouraged to donate to the General Fund as well as join the Allocations committee meetings learn more about this process.

  • How can I purchase Stuyvesant memorabilia?

You can email us at [email protected] and we can coordinate with the school store hours. You can visit the school store during the school year at set times if coordinated with the Alumni Office in advance. You can also purchase from the online school store. The store is not open when school is not in session.

Membership Dues & Privileges

  • Why should I pay membership dues?

We use your dues to support the current Stuyvesant community, as well as alumni. We are starting to develop benefits specific to dues-paying members such as discounts on services, vendors and events, the Class Notes collectible, and invitations to select events. You will receive a personalized membership card and a list to guide you to your discounts. You may be asked to present your membership card to these establishments in order to receive your benefits.

  • I graduated recently. Am I expected to pay membership dues?

We understand that a yearly payment can be burdensome for students. If you’re a student or a retiree, your dues payment is half the standard amount–$25 per year, rather than $50.

  • How do I pay my dues by check?

Please make out a check to the “Stuyvesant High School Alumni Association,” to be sent to PO Box 3531 New York, NY 10008. Please specify dues or dues & donation in the memo field or in a note.

  • Can I pay my dues over the phone?

Yes! Please call us at 212.312.4894 to pay dues over the phone.

  • I haven’t received a paper dues solicitation. Are you still mailing these?

Yes, the office is trying to reduce our carbon footprint. If you would like a paper dues solicitation, please email or call and we will send you one.

Voting and the Election Process

  • Am I eligible to vote?

Only dues-paying members and Lifetime Members are eligible to vote.  In order to vote, the Alumni Office must have an email address for you on file.  An email will be sent to you that includes unique voting credentials, that will allow you to vote in a secure manner.  Dues are currently $50 for alumni and $25 for students / retirees.

  •  How do I vote?

Make sure the Alumni Office has your email address on file.  You will receive an email from SimplyVoting with a unique voting ID and password.

  • How do I find out who the candidates are?

The slate of candidates and their biographies and photographs will be listed on our website, as well as included on the SimplyVoting page where you vote.

  • How do I make sure my vote counts?

We strongly recommend you keep your paid membership current. As of January 2016, the membership year is based on the date you pay through the end of that month the following year. For instance, a dues payment received April 3, 2016 gives that alum a membership year ending April 30, 2017.  Signing up for recurring dues payment is the best way to ensure your dues do not lapse.

  • Why did this change come about?

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